The Audit and Review Policy of ejabh organization establishes a comprehensive framework for internal and external audits, ensuring accountability, transparency, and financial integrity. This policy aims to strengthen stakeholder confidence, improve internal processes, and guarantee that funds and resources are utilized in accordance with the organization’s mission and donor requirements.
Purpose of the Policy The primary purpose of this policy is to provide a structured system for regular audits and reviews to ensure compliance with legal obligations, donor agreements, and best practices in non-profit governance. It also establishes accountability in the management of financial and operational resources.
Scope of the Policy This policy applies to all financial transactions, operational processes, donor-funded projects, and programmatic activities of ejabh organization. It includes both internal and external audits as well as management reviews conducted periodically.
Principles of Audit and Review – Independence and impartiality of audit functions. – Adherence to internationally recognized auditing standards. – Timely identification and correction of irregularities. – Transparency in reporting audit findings. – Protection of whistleblowers and individuals reporting misconduct.
Internal Audit Procedures – Conducted semi-annually by the internal audit committee or designated officers. – Review of accounting records, financial statements, and donor fund allocations. – Verification of compliance with policies, procedures, and regulations. – Preparation of internal audit reports for management and board review.
External Audit Procedures – Annual audits conducted by an independent certified public accountant (CPA) or audit firm. – Review of annual financial statements, compliance with donor agreements, and adherence to legal and regulatory requirements. – Presentation of audit findings to the Board of Directors and stakeholders. – Public disclosure of audited reports on the official website of ejabh organization.
Management Reviews – Quarterly reviews by executive management to evaluate operational performance. – Assessment of project outcomes, efficiency of resource utilization, and program impact. – Recommendations for corrective actions and improvement strategies. – Submission of review reports to the Board of Directors for oversight.
Responsibilities – The Board of Directors is responsible for appointing external auditors and overseeing the audit process. – The Audit Committee ensures independence and impartiality in audit procedures. Management is responsible for implementing audit recommendations and corrective measures.
Reporting and Follow-Up Audit and review findings shall be documented, and corrective action plans must be developed within 30 days of report issuance. Progress on corrective actions shall be monitored and reported to the Board to ensure accountability and continuous improvement.
Confidentiality and Integrity All audit-related documents and findings will be handled with strict confidentiality. Disclosure will only occur as required by law, donor agreements, or the transparency policy of ejabh organization.
Review and Amendment of the Policy This policy shall be reviewed every two years or when significant regulatory or operational changes occur. Amendments require approval by the Board of Directors to remain aligned with best practices.
For more information, please contact: ejabh organization Phone: +1 (301) 889-9484 Email: [email protected]
